Constitution of The Caribbean Academy of Science
ARTICLE I - NAME
The name of the Academy shall be The Caribbean Academy of Sciences, hereafter called CAS.
ARTICLE II - OBJECTIVES
CAS shall be a non-profit, non-political, and non-governmental body which shall not discriminate on the basis of ethnicity, race, gender or religious persuasion and whose objectives shall be:
To provide a forum for the consideration of ideas and issues related to science and technology.
To serve as a source of advice to governments and non-governmental organizations on scientific and technological matters.
To facilitate cooperation in scientific and technological research with special reference to the Caribbean region.
To recognize outstanding performance or achievement in science and technology.
To undertake or facilitate the publication and collation of the results of scientific research.
To promote public awareness and appreciation of the importance and potential of science and technology in the Caribbean region.
To promote ethical conduct in all matters relating to science and technology.
To maintain contact with similar bodies abroad.
To do all such other things which the Council may deem necessary to fulfil its objectives.
ARTICLE III - STRUCTURE
ARTICLE IV - MEMBERSHIP
The membership shall comprise the following categories Associate Member, Ordinary Member, Fellow, Honorary Member, Honorary Fellow and Institutional Member. Honorary Members, Honorary Fellows and Institutional Members shall have no voting rights.
IV. A - APPLICATION FOR MEMBERSHIP
1. Application for all categories of membership shall be in writing to the Secretariat using the approved application form. Each nomination shall be signed by two (2) persons who are either Ordinary members or Fellows of CAS in good financial standing and must be accompanied by a curriculum vita of the nominee
2. The Secretariat shall forward the nominations to the Membership Committee which shall consider and make recommendations on the application to the Executive Committee
3. The Executive Committee shall decide on the recommendation: New membership applications shall be considered and decided upon within three (3) months.
4. In the event that membership is declined, an applicant may, through his\her nominees be afforded a single appeal. The application shall be reviewed by Council and that decision shall be final. The review process, including notification of the outcome should normally be completed within two (2) months.
IV. B - ORDINARY MEMBERS
is eligible to be an Ordinary Member
IV. C - ASSOCIATE MEMBERS
IV. III - JUNIOR MEMBERS
Any citizen or resident of the Caribbean region whose activities are deserving of association with the work of CAS is eligible to be a. Junior Member.
Nomination and election of Junior Members to CAS will conform to the same rules as those established for Ordinary Members.
Junior Members shall have no voting rights.
IV. D - FELLOWS
IV. E - HONORARY MEMBERS
shall be eligible for election as an Honorary Member.
IV. F - HONORARY FELLOWS
IV. G – INSTITUTIONAL MEMBERS
1. Any institution or body duly constituted in the Caribbean region and whose work is deemed valuable to the purposes of the Academy shall be eligible for election as an Institutional Member and shall be entitled to send a representative to the Biennial General Meeting
2. Nomination and election of Institutional Members to the Academy will conform to the same rules as those established for Ordinary Members, however the institution or body will be required to submit its aims, objectives, constitution or by-laws
IV H – LIFE MEMBERS
ARTICLE V - ELECTION OF THE EXECUTIVE COMMITTEE
If there is no nomination for any Executive position, the incumbent will remain in office until an election is held within three (3) months or be filled by a simple majority of Council
ARTICLE VI - COMMITTEES
ARTICLE VII - DUTIES OF MEMBERS AND POWERS OF COUNCIL AND THE EXECUTIVE
(a) Duties specified in relevant Articles above
(b) Approving the Strategic and Work Plan
(c) All such lawful things as may be conducive to fulfilling the mission of CAS and promoting and carrying out its objectives
ARTICLE VIII - MEETINGS
ARTICLE IX - DUES & FINANCING
1 The dues of Members shall be set by Council and approved at a General Meeting of members. There shall be a registration fee and an Annual Fee. Annual Fees become payable by the December 31st and shall be paid not later than March 31st of the following year. Dues may be collected at the Chapter level and a quantum of 50% transferred to the CAS Treasurer by 30th April.
2 Council may also authorize financial support to the Chapters based on the number of financial members in the Chapter. Each Chapter shall have the right to undertake fund raising activities in its territory.
3 The CAS Executive shall notify a Chapter, no less than three (3) months in advance, of its intention to commence fund raising in that territory. The Executive and the Chapter shall collaborate on such projects and the Chapter shall be entitled to ten percent (10%) of net funds raised.
4 If a Chapter wishes to raise funds outside of its territory, it will be required to do so with the consent and collaboration of the Central Executive. Central CAS shall be entitled to twenty percent (20%) of net funds raised.
5 Except as in clause 3 above, Funds raised by a Chapter within its territory are for the exclusive use of that Chapter
ARTICLE X - LEGAL RESIDENCE
CAS shall be legally resident in Trinidad and Tobago.
ARTICLE XI – USE OF INFORMATION TECHNOLOGY
Any notice or other document required under the Act of Incorporation of CAS may be delivered personally or sent by prepaid post or cable or telex or telefax or by means of any form of Information and Communication Technology as may be decided upon by the Council from time to time.
Members of the Council of CAS, the Executive Committee, the Chapter Executive Committees or any authorized Committee of CAS may, participate in a meeting by means of such electronic or other telecommunication facilities as permit all persons participating in the meeting to hear each other. A participant in such a meeting by such means shall be deemed to have been present at that meeting.
ARTICLE XII – INDEMITY OF OFFICIALS
No person who holds Office as a member of the Council or an authorized Committee member or an official representative of CAS, shall be liable in any way for the consequences flowing from any act or omission performed bona fide in the execution of his/her duties as a member of Council.
ARTICLE XIII - AMENDMENTS
Any proposed amendment/s to the Constitution shall be provided to the Membership at least two (2) months before a vote is required. The text of the amendment/s will be circulated by the Chairperson of the Election Committee to all voting members of CAS who shall be asked to signify their approval or disapproval in an accompanying ballot.
The Constitution may be amended by 75% of the financial members voting “yes”. If the response is less than 75%, then it may be amended by 75% of the Membership in good standing at a General Meeting of not less than.20%
ARTICLE XIV – WINDING UP